The Papyrus Author Toolbar

Above the text window you will find the toolbar filled with icons, each with its own function. In addition, you will find a variety of drop-down menus, many of which can change the appearance of your text (font style, font size, etc.).

Papyrus Author Top Toolbar

A Papyrus Author toolbar

The Icons and Their Functions

In “Preferences” under “Toolbar Icons” you can configure your toolbar and choose which icons you would like to appear.

Each icon and its function:

  • Standard Toolbar Icons

  • Special Function Icons

  • Icons to Change the Text Style

  • Icons to Change the Paragraph Formatting

  • Other Icons

Undo redo

  • The Toolbar Ruler with Margins and Tabs
  • The Status Bar

Standard Toolbar Icons

These commands can be found in almost every program that works with texts. First there are the icons for “New Document” (  ) as well as “Open Document” (   ), which both bring you to the “File Selection” dialog. The “Print Document” ( ) icon can also be found here and will open the print dialog.

There are icons to “save” ( ) and “save as , which both open the “File Selection” dialog, where you can save the document you are currently working on in a new place with a new name. You can also change the “file type” (e.g. “PDF” or “DOC”) in this dialog. Papyrus Author will then ask you which version, the old or the new one you are saving, should be displayed in the window you are currently viewing.

A special icon for saving is the icon, which allows you to export your document as a PDF. The icon saves your document as a “doc” that is compatible with MS Word.

There are icons for the cloud , for reverting to the last version of your text , for inserting a link or a reference , as well as an icon to insert the current date .

Special Function Icons

The icon   will open the “Table Dialog,” in which you can create, change, and configure Papyrus Author tables directly on top of your text page.

The icon Papyrus Base, will open the database built in to Papyrus Author.

The Papyrus Notepad can be opened with the icon.

Graphic object toolbar listAfter clicking on the icon for the graphic object toolbar (   ), a mini-dialog will pop up that offers you buttons to choose between text mode and graphic mode, as well as the option to create a new graphic object. There are buttons to add a new object of your choice: text box, rectangle, line, circle, or import a picture. You can see an example of the graphic object toolbar on the right.

If you choose, you can also display these icons ( Graphic object icons ) right in the toolbar.

The Navigator dialog, in which you can see your outline, can be accessed with the icon.

You can turn the option to track changes on and off with the icon.

Publishers prefer to receive manuscripts in “standard pages.” To format your document with editor-friendly pages, use the icon .

With you can turn on the research function that allows you to import research into Papyrus Author directly from your browser.

The theater mask icon opens “My Characters” .

Comments can be added in the context menu or with the icon .

The option to fade out everything but the direct speech in your text can be accessed with the icon.

The Timeline can be accessed with , and to get to the “Thinkboard” you can click on .

You can hide rough drafts, background information, and large text passages you don’t want others to see with the Ghost Icon .

Other Icons

Use the “mode” buttons (  ) to change your working mode: The text mode button (   cursor) represents the mode you can write and manipulate text in. The Graphic Mode (  ) is used for moving and manipulating graphic objects.

Highlighted text

The highlighter icons can be used to highlight your text, just like a real highlighter, except in Papyrus Author you can also write a comment about your highlighted text. In the context menu you can open the “highlighter” dialog.

Notes are useful for organizing extra information; you can open a new note by clicking on the icon.

Under “Preferences” → “Display” → “Toolbar Icons” you can add other buttons with other highlighter colors and notes to your toolbar.

You can enter full-screen mode by clicking on ; the button will then exit.

If you want to view two pages of your text (in “Preferences” under “Display”), you can use the icon, for an one-page view, the  icon.

Use to see a “centered display,” and to see your text left aligned.

Zoom context menu

The zoom popup with predefined zoom options

The magnifying glass icon allows you to zoom in on a specific area of your text. In the Zoom Popup you can access pre-defined zoom settings (settings can be changed in the Zoom dialog located under “Preferences”).

Print Preview will show you how your text will look when printed by hiding various display elements. This can also be accessed under the menu “View.”

The two arrow buttons in the toolbar Undo redo can be used to undo and redo (also multiple times). One click on the buttons will undo or redo your previous action. With the drop-down menu between the arrows, you can undo or redo multiple steps at once.

Changing the Toolbar Icon Set

In Papyrus Author, you have a variety of predefined icon sets available for your toolbar.

You can choose one of these sets in the context menu of the toolbar (right-click on free space in the toolbar).

Changing the toolbar icons

Choose a toolbar set in the context menu

The most important set, with a nice selection of icons, is the “Standard Toolbar.”

Then there is an icon set specialized for writing novels. These icons include:

Writing specific icon set

An icon set specialized for writing novels

Sticky notes, comments and a highlighter function, as well as an icon to track changes,  the Thinkboard, Research and Character Databases, Ghost Text and a function to highlight the direct speech in your text.

If you have office work to do in Papyrus Author, then you will want the “office” set. In this set you have tables, a database, hyperlinks and cross references, etc.

Changing the Toolbar Icons manually

The “Toolbar Icons” dialog in the Papyrus Author “Preferences” is where you can decide which icons will appear in your toolbar.

Preferences toolbar dialog

To insert icons into your toolbar, click on them in the right list and move them with the arrow button to the left list

You can choose icons for up to 10 toolbar sets, which you can name as you like.


There are two to four “Toolbar Lines” that you can choose to either show or hide.
In these lines you can decide which icons you would like to have available.
To show or hide an entire toolbar line, select or deselect the “  visible” checkbox. The checkbox is always valid for the toolbar line that currently appears in the drop-down menu.

In the list on the left you will see all icons currently used in the toolbar line. On the right are the “unused icons” from which you can choose to add to your toolbar line.

With the two “Icon” buttons you can move a selected icon from the left to the right list and back.

Move Up” and “Move Down” change the position of the selected icon in the toolbar line.

At the bottom of the dialog you can also change the size and spacing of the icons.

Saving Your Toolbar Settings

If you have put a lot of effort into changing your toolbar settings or have created your own from scratch, you will of course want to save them.

In the “Miscellaneous” dialog (under “Preferences”) you can save some or all of your personal settings. This allows you to export the settings and use them on another computer or quickly access them after a Papyrus Author update.

Last updated by eva on March 26, 2020